Thayer/Mammoth Spring Saddle Club Bylaws

(Amended 2009)

The Thayer-Mammoth Spring Saddle Club is a Nonprofit Equestrian Club, incorporated in October 1993 under the Missouri Nonprofit Corporation Act.

PURPOSE

The purpose of the Club is to promote good horsemanship, fun and recreation for the adults and youth of the community, there by creating interest in horseback riding and other horse related events.

MEMBERSHIP AND DUES

Anyone is eligible to become a member of the club with their paid membership. A family membership shall consist of one (1) or two (2) adults and their children under eighteen (18) years of age, residing at home.

DUES:  Dues shall be set annually by the majority vote of the Club. Dues shall be due and payable January 1^st. To stay in good standing each member shall not default in payment for a period of two (2) months past this date. Final Notice on dues will be sent out by March 1^st notifying that the deadline for dues is March 31^st, if not received on the 1^st of April, their membership will be removed. Membership dues as of January 2009 will be $12.00 single and $18.00 for a family.

REMOVAL:   Any member may be expelled at anytime by a majority vote of the Club for actions unbecoming of a club member.

MEETINGS

There shall be a minimum of ten (10) meetings during a fiscal year. To conduct a meeting there must be at least two (2) officers or board members, one (1) chairperson or board member along with paid members present to qualify as a quorum. There will also be a board meeting each month, time and date to be determined by the President. At the first meeting of the fiscal year, proposed changes in the Bylaws, if any needed shall be approved or denied by majority vote of the members in attendance and in good standing with the Club. Each paid member present at the meeting shall receive a copy of the Bylaws to read. Changes in the Bylaws are to be nominated at the January meeting and seconded, then voted on at the February meeting.

MANAGEMENT

The board shall consist of a; President, Vice President, Secretary Treasurer, along with two (2) Board Members and any Chairpersons deemed necessary during the year. All officers must attend seven (7) meetings through the year.

OFFICERS’ DUTIES

PRESIDENT:  The President shall preside at all club meetings and shall carry out directions to the Officers.

VICE PRESIDENT:  The Vice President shall preside at all meetings in absence of the President, and shall succeed the President in the event that the office is vacated. The Vice President shall act as Sergeant of Arms at all meetings.

SECRETARY TREASURER:  The Secretary Treasurer shall keep the minutes at all meetings and submit a written report at the next meeting, and prepare and mail all notices and correspondence as required. Secretary Treasurer shall collect and mail from the Post Office.  The Secretary Treasurer shall collect dues, sponsorships and all other money and make all deposits. Secretary Treasurer shall pay all bills of the Club and keep an account of all funds and report at each meeting an update of all accounts and keep an updated report of all members in good standing.

BOARD MEMBERS:  There shall be two (2) Board Members appointed by the President and voted on by the Club Members in attendance on a yearly basis. They shall substitute for absent Officers or Chairpersons at meetings and carry out duties assigned by the President. They shall attend board meetings and shall advise Officers as needed.

STANDARD COMMITTEE

The Chairperson of each Committee shall be picked by the Officers or voted on by the Club members. The Chairperson may appoint members to the Committee or take volunteers. The Chairperson may at anytime after talking with the Officers, remove anyone from the Committee for just cause. The Chairperson shall submit to the Club at each meeting a report on their Committee.   All Chairpersons and Committee persons shall be members in good standing as set forth in the Bylaws. Vacancies in a Committee shall be filled by the Chairperson of that Committee.

The Committee shall not operate to relieve any officer of any responsibility imposed upon him by these Bylaws.

The Chairperson shall report any scheduled events to the Secretary Treasurer for Newsletters and Website.

All Chairpersons are responsible for their practical area, such as; RODEO, TRAILRIDE, GROUNDWORK etc.

EVENT ACCOUNTABILITY

After each event, there must be at least three (3) members in good standing, one (1) of which must be an officer, to count and tally the proceeds and turn them over to the Secretary Treasurer along with any receipts for expenses for that event. A balance sheet for each event will be filled out by the event Chairperson and retained by the Secretary Treasurer.

EXPENDITURES

All expenditures must be brought before the Club and approved by majority vote of members in good standing and in attendance. Common reoccurring expenses such as utilities and food for events may receive a blanket approval for the year. Individual projects may also receive a blanket approval up to a set amount.

ELECTIONS

Members must have attended four (4) or more meetings in the past year to be eligible for office. Nominations for eligible officers shall be opened at the November meeting and will remain open until voting commences. All adult members in attendance and in good standing shall receive a ballot to be used for voting at the December meeting. Officers will be elected by majority ballot count. Officers will take their position at the January meeting.

VOTE

Members eighteen (18) years of age and older, in good standing for the past year shall have one (1) vote on each Officer and Committee Chairperson to be elected. Should no Chairpersons be elected, they may be appointed by the Board as needed. Board Members are to be appointed by the President and approved by the Club.

VACANCIES

Vacancies at anytime during the year shall be filled by a majority vote of the Club in attendance, excluding the President.

CANCELLATIONS

In the event of a dissolution of the Club or abandonment of activities, provisions shall be made to pay all incurred debts and liabilities remaining, and to distribute the remaining assets to other Organizations, whose tax status has been established under Section 501 © (3) of the Internal Revenue Code of 1994 or any amending status to be used in such manner as will best accomplish the general purposes of which the Club is organized.

GENERAL

All members agree to serve as needed to help with grounds maintenance. Each member agrees at all times to be courteous and respectful of all horsemen involved with the Club and the events of the Club. Each member shall also agree to be bound and assume risk of using trails, facilities and the activities of the Club and further agree that the Officers and or Chairperson shall not be held responsible or liable for any claims, damages, or liabilities pertaining in any way to the functions or activities of the Club.